Submission Process


  • A user manual for the electronic system is found under ‘Forms and Downloads
  • In the upper right corner, click ‘eREB Applicant Login
  • Create an account and follow the guidelines to initiate your project
  • Electronic copies of the proposal, consent and any other documents created by the student should be in WORD format and submitted with the application form
  • Study instruments previously published, other REB approvals, etc., may be send in pdf format and submitted with the application form


Supporting documents should include, at minimum:

  • the application
  • a proposal
  • the ethics training certification of the Local Principal Investigator (LPI)
  • appropriate signatures

The following documents are included if relevant to the project:

    • Consent
    • Advertisements, email or telephone scripts
    • Study instruments (eg. survey, questionnaire)
    • Approval from another REB
    • Documents translated to another language
    • Materials/documents distributed to participants
    • Any other documents pertinent to your project


There is no deadline for submission. In some cases an application may be referred to the main board for review. The approval process generally takes 4-6 weeks.

For enquiries, please contact the Research Ethics Officer,

Janice Sancan
905-521-2100 x 44574

A Collaboration of

Disclaimer: The Hamilton Integrated Research Ethics Board (HiREB) represents the institutions of Hamilton Health Sciences, St. Joseph’s Healthcare Hamilton, Research St. Joseph's-Hamilton, and the Faculty of Health Sciences at McMaster University and operates in compliance with and is constituted in accordance with the requirements of: The Tri-Council Policy Statement on Ethical Conduct of Research Involving Humans; The International Conference on Harmonization of Good Clinical Practices; Part C Division 5 of the Food and Drug Regulations of Health Canada,  and the provisions of the Ontario Personal Health Information Protection Act 2004 and its applicable Regulations; For studies conducted at St. Joseph's Healthcare Hamilton, HiREB complies with the Health Ethics Guide of the Catholic Alliance of Canada